Recording speaking time to prevent meetings from running over

To prevent meetings from running over because some people like to listen to their own voice, one way is to publish how much of others’ time each participant took. Measuring the talking time and making the results public helps participants with low self-awareness realise how long they talked, and creates social disapproval of those who go on for too long, potentially motivating them to be more concise.

A related method to prevent time overruns using current meeting rules, e.g. Robert’s Rules, is to allocate each speaker a fixed amount of time in advance. The problem with this method is the lax enforcement both during and after the meeting. If a speaker goes over and does not respond to requests to stop, then the moderator or chairperson usually does not shut the speaker up (turn off the microphone, forcefully remove the waffler from the stage, clamp a hand over their mouth). After the meeting, the possible sanctions (e.g. not inviting the speaker to future meetings, monetary fine, opposing the speaker’s proposed policy) are also infrequent or weak. Of course this enforcement problem also arises when talk time is recorded and published. However, the clear measurement removes one excuse of the speakers going over, namely their flat denial that they took more time than allocated, or more than others.

Public time-recording is especially helpful in less formal meetings that have no moderator or chairperson keeping time and notifying speakers to stop, and in meetings where a speaker is powerful enough that other participants are reluctant to interrupt with reminders of the time limit. A timekeeper is not needed to record the duration of a speech nowadays, because smartphones can identify a person based on their voice and calculate the time for which each voice spoke. There is a business opportunity in developing an app that identifies the number and timing of the speakers. The resulting data could also be used for research into social dynamics, e.g. whether some age, gender or race groups speak less, whether people in positions of power talk and interrupt more.

A smartphone app can also play a notification sound when a speaker’s time is up, eliminating the problem that the less powerful participants do not remind an important speaker to stop. In large meetings with a microphone, a computer keeping track of speech durations can force a speaker to stop by cutting power to the microphone when the time is up. A computer may be attached to other means to stop a speaker from unreasonably taking others’ time, e.g. it may draw the stage curtain, turn off the stage lights or start noise-cancelling the speech.

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